West-Win Homeowners’ Association Board Meeting Minutes July 20, 2022

Aug 8, 2022

West-Win Homeowners Association

Board Meeting Minutes

July 20, 2022 – 6:30pm

Zoom Meeting Hosted by Kuntze

Board Members:

 

Present: Kelly, Kuntze

Present via Zoom: Bakas(6:45pm), Cummings, Hydo, Van Dine, Watt (7pm), Weyer (7:45pm)

Absent: None

Quorum present: Yes

Others present: Wigder

 

Proceedings:

 

  • Meeting called to order at 6:30pm by Van Dine
  • Established minute taker: Kuntze
  • Established action item taker: Kuntze
  • Motion to approve 2/21/22 board meeting minutes. Motion to approve by Wigder.  Seconded by Van Dine.  All in favor.  Opposed – none

 

Secretary’s Report – 707 April newsletters mailed at a cost of $2.44 each.  49 additional dues payments received.  Member DB additions/updates/corrections current.

 

Treasurer’s Report – WW account balance = $14293.61.  PO Box = $156.  Insurance = $759.

 

Old Business:

 

  • Re-establish sheriff’s department contact discussion.
  • Kuntze’s request for a newsletter article (sent to Sheriff Mendrick with it being assigned to Sgt Castillo who provided the article) has been the only interaction/communication with the sheriff’s department.
  • WW is not receiving updates from the sheriff unless specifically requested.

 

  • Continue paid newspaper subscription for DH monitor (Prochaska) discussion.
  • Subscription renewal due in October
  • Motion to discontinue paid subscription by Van Dine. No second.  All in favor.  Opposed – none
  • Action item – Who is assigned to notify monitor?

 

  • Addition of second name to cover sheet via DB updates rather than coding changes. Whitney verified to Ian that this approach is OK.
  • Action item – Kuntze will update the member DB

 

  • Bylaws revisions discussion
  • Terms (verbiage) definitions need to be added as part of the revisions.
  • A bylaws review committee (as yet unnamed) may be required prior to presenting the changes to the Board for review & approval.
  • Do past presidents have voting privileges even though no longer within WW area?

 

  • Action item – Hydo volunteered to attempt first draft of revisions.

 

New Business:

 

  • WW October general meeting issues/options
  • No in-person meeting due to uncertainty of Covid mitigations
  • Option 1 – Hybrid in-person/zoom meeting @ library – per Cummings library not allowing meetings through end of year
  • Option 2 – Hybrid in-person/zoom meeting @ road township building – is it available – acoustics may be problematic
  • Option 3 – Pre-recorded zoom meeting that includes board members & speaker(s). The link for this zoom would be placed in the October newsletter (also posted on WW website & Facebook. Recommend e-blast with link too.) along with an explanation from the board as to why this option was chosen. Speaker(s) TBD.  Speaker topic(s) TBD.  Board (& member) questions for speaker(s) to address TBD.  This zoom would have to occur before newsletter deadline to printer.
  • Option 4 – Live zoom meeting with speaker. The link for this zoom would be placed in the October newsletter (also posted on WW website & Facebook. Recommend e-blast with link too. ) along with an explanation from the board as to why this option was chosen.  Speaker(s) TBD.  Speaker topic(s) TBD.  Board (& member) questions for speaker(s) to address TBD.
  • Action item – Board to vote on 8/17/22 which Option for fall general meeting.
  • Action item – Assign board member to invite/confirm speaker(s).
  • Action item – Assign board member to develop questions for speaker(s).

 

  • Fall newsletter
  • Kuntze will coordinate; Bakas will edit.
  • Deb Barclay to mentor Kuntze on layout.
  • Action item – Board to send newsletter articles and/or suggestions to Kuntze. Kelly article on downsizing?  Watt article on county animal control regulations/procedures (Kelly may have info to send to Watt)?

 

  • Board nominations discussion
  • Action item – Current board members to email Weyer status as to how long they intend to remain on the WW board.

 

  • Blackwell FP garage expansion
  • Action item – Van Dine to follow up with Al Murphy. May be a topic for an article or speaker?

 

Next zoom board meeting scheduled for Wednesday August 17th @ 6:30pm.

 

Motion to adjourn by Kelly.  Seconded by Weyer.  All in favor.  Opposed none.

 

Meeting adjourned at 8:30pm.